Guidelines for Office Space Planning

Guidelines for Office Space Planning

Moving one piece at a time and observing how things fit together isn’t all there is to office space design. It’s more like an equation than a puzzle. Because the patchwork method is too disruptive to be realistic, it’s even more vital to consider all of the aspects involved in workspace planning holistically.

Here are some of the most critical aspects that influence office space planning rules, as well as why they’re so vital. Examine each as a separate variable, as well as how they tie into the larger space planning concept you’re pursuing.


Budget limits have a huge impact on what you can do with space planning. Prioritize your most important initiatives—those that will have the greatest impact—and start with them. When planning an office reorganization, it’s also crucial to keep costs in mind. Know the entire cost of a workplace makeover as well as the expected return on investment.


What types of workspaces are in high demand right now? How you arrange space is dictated by the need for group workspaces, quiet work rooms, and hot desks. It’ll also ensure that you’re creating a workplace that supports employees regardless of how they choose to work.

Available Space

What is the total square footage available in your current facilities? What’s more, how is it delegated? Recognizing available space allows for a better informed process of allocating and planning for its use. Consider whether you require all of the available space or if you will eventually require more.


You may be creating the workplace you require right now, but what about in a year? Consider expansion planning to ensure that your workplace does not become obsolete in a matter of months. This entails not planning to capacity and identifying changing patterns in how your staff utilize space. Better planning now means less workplace disruption in the future.

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You can’t plan an office efficiently unless you know how many people you’ll be accommodating. This comprises full- and part-time employees, contractors, consultants, and other worker groups who require continuous space. The first and most important figure in space planning rules is capacity. It sets the tone for all subsequent decision-making.


Don’t overlook workplace governance and safety regulations. These requirements are beyond your control, but you must incorporate them into your overall strategy to avoid dangers, fines, and litigation.

The careful evaluation of these issues provides facility managers with a well-rounded perspective on how to plan their space properly. Many other factors can influence the end result of workplace design, but these fundamental factors are unchangeable. Any one of them can cause the entire planning process to fall apart.

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